Two Useful Excel Formulas You Will Need

With SalesForce, ideally you can do everything up in the cloud.  However, there are times you have to prepare data for upload into SalesForce.  When that happens, often it is fairly easy to prepare data for import.  But if you are doing an update (on a record), because of the way SalesForce structures their record IDs, there are two major gotchas!  They are:

• The Record IDs are case sensitive.  So, 00Od0000004PuiV and 00Od0000004Puiv would take you to different records
• The Record IDs are sometimes 15 characters and sometimes 18 characters (which means when you update a record, you are updating the wrong record if you are not using the right ID)

So, as a result of this, there are some tricks/formulas you can use in Excel to make things easier.  Here they are:

• To lookup IDs, case sensitively, you can use this formula:
  

  {=INDEX(NEW!$C$2:$C$7050,MATCH(TRUE,EXACT(NEW!$A$2:$A$7050,A2),0))

  For this formula, cells $C$2:$C$7050 would be where you want the results to be put in Excel.  Cells $A$2:$A$7050 would be where your current IDs start.  Then ensure you put it in as an Array (when editing the formula press Shift and Command and Enter at the same time)
• To look at a 15 character ID and convert it to an 18 character ID, you can use this formula:  =A2&LOOKUP(IF(AND(CODE(RIGHT(LEFT($A2,5),1))>=65,CODE(RIGHT(LEFT($A2,5),1))<=90),1,0) & IF(AND(CODE(RIGHT(LEFT($A2,4),1))>=65,CODE(RIGHT(LEFT($A2,4),1))<=90),1,0) & IF(AND(CODE(RIGHT(LEFT($A2,3),1))>=65,CODE(RIGHT(LEFT($A2,3),1))<=90),1,0)& IF(AND(CODE(RIGHT(LEFT($A2,2),1))>=65,CODE(RIGHT(LEFT($A2,2),1))<=90),1,0)& IF(AND(CODE(LEFT($A2,1))>=65,CODE(LEFT($A2,1))<=90),1,0),{"00000","00001","00010","00011","00100","00101","00110","00111","01000","01001","01010","01011","01100","01101","01110","01111","10000","10001","10010","10011","10100","10101","10110","10111","11000","11001","11010","11011","11100","11101","11110","11111"},{"A","B","C","D","E","F","G","H","I","J","K","L","M","N","O","P","Q","R","S","T","U","V","W","X","Y","Z","0","1","2","3","4","5"}) & LOOKUP(IF(AND(CODE(RIGHT(LEFT($A2,10),1))>=65,CODE(RIGHT(LEFT($A2,10),1))<=90),1,0) & IF(AND(CODE(RIGHT(LEFT($A2,9),1))>=65,CODE(RIGHT(LEFT($A2,9),1))<=90),1,0) & IF(AND(CODE(RIGHT(LEFT($A2,8),1))>=65,CODE(RIGHT(LEFT($A2,8),1))<=90),1,0)& IF(AND(CODE(RIGHT(LEFT($A2,7),1))>=65,CODE(RIGHT(LEFT($A2,7),1))<=90),1,0)& IF(AND(CODE(RIGHT(LEFT($A2,6),1))>=65,CODE(RIGHT(LEFT($A2,6),1))<=90),1,0),{"00000","00001","00010","00011","00100","00101","00110","00111","01000","01001","01010","01011","01100","01101","01110","01111","10000","10001","10010","10011","10100","10101","10110","10111","11000","11001","11010","11011","11100","11101","11110","11111"},{"A","B","C","D","E","F","G","H","I","J","K","L","M","N","O","P","Q","R","S","T","U","V","W","X","Y","Z","0","1","2","3","4","5"})&LOOKUP(IF(AND(CODE(RIGHT(LEFT($A2,15),1))>=65,CODE(RIGHT(LEFT($A2,15),1))<=90),1,0) & IF(AND(CODE(RIGHT(LEFT($A2,14),1))>=65,CODE(RIGHT(LEFT($A2,14),1))<=90),1,0) & IF(AND(CODE(RIGHT(LEFT($A2,13),1))>=65,CODE(RIGHT(LEFT($A2,13),1))<=90),1,0)& IF(AND(CODE(RIGHT(LEFT($A2,12),1))>=65,CODE(RIGHT(LEFT($A2,12),1))<=90),1,0)& IF(AND(CODE(RIGHT(LEFT($A2,11),1))>=65,CODE(RIGHT(LEFT($A2,11),1))<=90),1,0),{"00000","00001","00010","00011","00100","00101","00110","00111","01000","01001","01010","01011","01100","01101","01110","01111","10000","10001","10010","10011","10100","10101","10110","10111","11000","11001","11010","11011","11100","11101","11110","11111"},{"A","B","C","D","E","F","G","H","I","J","K","L","M","N","O","P","Q","R","S","T","U","V","W","X","Y","Z","0","1","2","3","4","5"}) 

Sample of the Record ID Conversion Formula in Excel